1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Workshop-Special Meeting on February 10, 2014, and Regular Meeting on February 20, 2014

Attachment: 3-20-14 - Feb 10, 2014 Workshop.Special Meeting Minutes.pdf
Attachment: 3-20-14 Minutes of February 20, 2014.pdf

3. C-2 2014 Clay County Agricultural Fair Resolution

Attachment: 3-20-14 Fair RESOLUTION-ClayCoFair.pdf

Deputy Superintendent

4. C-3 Proposed Allocation Changes for 2013-2014

Attachment: Allocation Summary - March 20 2014.pdf

5. C-4 Revised FLYCA Calendar for 2014-2015

Attachment: 2014-2015 FLYCA Calendar.pdf

Human Resources

6. C-5 Proclaim April 20-26, 2014, as Administrative Professionals Week, and Wednesday, April 23, 2014, as Administrative Professionals Day in Clay County

7. C-6 Proclaim May 5-9, 2014, as Teacher Appreciation Week in Clay County, and Tuesday, May 6, 2014, as Teacher Appreciation Day

8. C-7 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 3-20-2014.pdf

Instruction

9. C-8 Student Travel

Attachment: March 2014 - Student Travel.pdf

10. C-9 Embry-Riddle Aeronautical University Dual Enrollment Agreement 2014-15

Attachment: March 2014 - Embry-Riddle AU Aerospace Dual Enrollment Agreement.pdf

11. C-10 Out of State Travel for National Alliance for Medicaid in Schools Conference.

12. C-11 Contract between the School Board of Clay County and Safe and Civil Schools

Attachment: Safe and Civil Schools.pdf

13. C-12 Continue training in the Safe Crisis Management Program for ESE employees 2014-15.

14. C-13 Mileage paid to Parents and Group Homes 2014-15.

15. C-14 Memorandum of Understanding between Magellan Behavioral Health, Inc. and the School Board of Clay County

Attachment: Magellan MOU.pdf

Business Affairs

16. C-15 Authorization to continue services with Johns Eastern Company, Inc. for Workers' Compensation and Liability Claims Handling for Fiscal Years 2014-15, 2015-16, 2016-17

Attachment: JE Contract 2014 - 2017.pdf

17. C-16 Payroll Calendars for School Year 2014-2015

Attachment: Calendar10-Month Employees 2014-2015.pdf
Attachment: Calendar11-Month Employees 2014-15.pdf
Attachment: Calendar12-Month Employees 2014-2015.pdf
Attachment: Calendar 9-Month Employees 2014-2015.pdf
Attachment: Calendar 9-Month Transporation 2014-2015.pdf
Attachment: Calendar Florida Youth Challenge Academy 2014-2015.pdf
Attachment: CALENDARS Substitute 2014-2015.pdf
Attachment: Summer 2014-2015.pdf

18. C-17 Warrants and Vouchers for Februrary, 2014

Attachment: Warrants & Vouchers February, 2014.pdf

19. C-18 Budget Amendments for the Month of February, 2014

Attachment: budget cover sheet(impact stmt).pdf
Attachment: Budget Amendments Feb. 2014.pdf

20. C-19 Monthly Property Report - February, 2014 - Furniture/Equipment

Attachment: Furniture-Equipment Report-February, 14.pdf

21. C-20 Monthly Property Report - February, 2014 - AV Materials

Attachment: Audiovisual Report-February, 14.pdf

22. C-21 Monthly Property Report - February, 2014 - Software

Attachment: Software Report-February, 14.pdf

23. C-22 Monthly Property Report - February, 2014 - Vehicles

Attachment: Vehicles Report-February, 14.pdf

24. C-23 Deletion of Certain Items Report - March, 2014

Attachment: Deletion Report-March, 14.pdf
Attachment: Deletion Report (Attachment)-March, 14.pdf

25. C-24 Bid Renewals March 2014

26. C-25 Bid to Be Awarded March 2014

27. C-26 Post Execution Contract Review March 2014

Attachment: Memorandum of Understanding with Clever, Inc.pdf

28. C-27 Approve settlement of claim of J.D.G.

Support Services

29. C-28 Pre-Qualification of Contractors

Attachment: Contractor List, 3,20,14.pdf

30. C-29 Annual Florida Inventory of School Houses (FISH) Certification

Attachment: FISH Certification - 2014.pdf

31. C-30 Deductive Change Order #1 (Direct Purchasing) for Middleburg Elementary School Building 7 Cafeteria Expansion

Attachment: CO 1, MBE Cafeteria Exp.pdf

32. Adoption of Consent Agenda

Minutes: Following approval of the Consent agenda, Chairman Studdard recognized Pete Sutton, General Manager of the Clay County Fair Association, who thanked the School Board for its support of the Fair.  (See Consent Item C-2)

Motions:
Approve the Consent Agenda with the exception of Consent Item #C-27 which was stricken from the agenda.	- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

33. Recognize Ron Harris, Managing Partner, Garber Automall

Minutes: Garber Automall was recognized for their financial support of the district's "School News" which is published monthly by the Clay Today newspaper.

34. Middleburg High School NJROTC Video Presentation - CDR Pat Thurman

Minutes: 

Middleburg High Principal John O'Brian spoke about the accolades the unit received at state competition.  The short video highlighted their performance where the Middleburg High School NJROTC cadets won first place.

The following Speakers from the Audience made comments about the ROTC Program:

Leah Ayres, Charles Nelson, Marcie Nelson, Bailey Milne-Davies, Dylan Wilson, Greg Rawson, Heather Dean, Valerie Jastrzenski, Pat Thurman

 

35. Marie Collier regarding Safety in Schools

Minutes: Ms. Collier was not able to attend the meeting.

Superintendent

36. D-1 Superintendent's Update

Minutes: 

Superintendent Van Zant talked about the past week and the student losses at Keystone Heights High School.  He commended the district's School Social Workers and other resource professionals and staff who helped out when and where they were needed.  Kathy Hill was recognized for her efforts to organize the counseling services. 

37. Declare an emergency so the Board can act upon a Memorandum of Understanding between the School Board and Answers Resource Facility

Minutes: Chairman Studdard explained the emergency for students at Keystone Heights High School in need of counseling services during Spring Break week when the school is closed.

Motions:
Motion to declare the emergency	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

38. Approve the Memorandum of Understanding between the School Board and Answers Resource Facility for use of their offices for counseling and crises management during the week of March 24-28, 2014

Attachment: 3-20-14 MOU Answers Resource Facility.pdf

Motions:
Motion to approve the Memorandum of Understanding	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

School Board Members

39. D-2 Advertise amendments to School Board Policy 6GX-10-5.02 A Business Affairs - General Policies - Purchasing (Item submitted by Mrs. Studdard)

Attachment: 3-20-14 BUSINESS AFFAIRS POLICY 5.02 A.pdf
Minutes: Board Attorney Bruce Bickner noted an additional change on Page 1.  A sentence was added to the end of paragraph A.1.

Motions:
Approve the advertisement with change.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

Deputy Superintendent

40. D-7 Monthly Financial Report for February, 2014

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-FEB2014.pdf
Attachment: PAGE 2 MONTHLY FIN GREV FEB2014.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP FEB2014.pdf
Attachment: PAGE 4 MONTHLY FIN FEB2014-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects FEB2014.pdf
Attachment: PAGE 6 Capital Projects By Project FEB2014.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE FEB2014.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X FEB2014.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X FEB2014.pdf
Attachment: PAGE 10 MONTHLY FIN INSURANCE FEB2014.pdf
Minutes: 

Dr. George Copeland, Assistant Superintendent for Business Affairs, expressed great concern that the district's fund balance may drop below 2.% by the end of the fiscal year.  Board discussion followed.

Dr. Copeland distributed a budget calendar with recommended dates for meeting TRIM guidelines.

Motions:
Approval of the monthly financial report for February, 2014, as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

41. D-3 Proposed Allocations for 2014-2015

Attachment: 2014-2015 Allocations.pdf
Minutes: 

Lengthy discussion ensued between the Board and staff including questions, comments and concerns about the proposed staffing allocations.

 

Motions:
Motion to approve school staff allocations, including school administrators, and all instructional and all support allocations for employees who fall under collective bargaining agreements.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Approve remaining district administrative allocations to complete the total allocation package as recommended by the superintendent for 2014-2015.	- FAIL
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Nay
Lisa Graham	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

Human Resources

42. D-4 Ratify the 2013-2014 Amendment to the 2011-2014 Master Contract between the Clay Educational Staff Professional Association and the School District of Clay County

Attachment: CESPA Ratification 2013-2014.pdf
Minutes: 

Following approval of the item, Kelly Griffis, President of CESPA, and the School Board Chairman officially signed the Term of Agreement.

Motions:
Ratify the Tentative Agreement.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

43. D-5 Human Resources - Special Actions

Attachment: 3-20-14 Special Action.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation to approve the Settlement Agreement with Michael Ford and vacate and set aside the action taken by the School Board at their meeting on February 20, 2014, for termination, and accept the resignation of Michael Ford effective May 17, 2013.	- PASS
Vote Results
Motion: Tina Bullock
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

44. D-6 Public Hearing on Charter School Agreement with Orange Park Performing Arts Academy, Inc.

Attachment: 3-20-14 OPPAA Agreement.pdf
Minutes: The Chairman opened the Public Hearing.  No one was present to speak to the item.  Attorney Bruce Bickner noted a date change that was made to Page 17, correcting March to April.

Motions:
Superintendent recommends approval of the contract.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

45. Speakers

Minutes: 

Steve Johnson spoke about his platform as a political candidate for County Commissioner.

Keith Nichols spoke about the freedom to express views.

46. Comments

Minutes: 

Mrs. Studdard cannot attend the May 15th board meeting and asked about the possibility of moving the date.  Consensus was to reschedule the Regular monthly May School Board meeting to Tuesday, May 20, 2014. 

Board Members commented on various school activities they attended over the past month.